Classify, Split, and Extract Data from Multi-Document Files
Organizations often receive multiple documents stitched together in a single file, making it challenging to classify, separate, and extract relevant data efficiently. Our proprietary AI-powered algorithms, combined with LLMs, automate this process seamlessly, ensuring structured data extraction and seamless integration with downstream workflows.
Use Case: Automating Invoice Processing for a Leading Fire Protection Systems Manufacturer
A Middle East-based manufacturer and supplier of fire protection systems faced inefficiencies in supplier invoice processing, leading to payment delays and an excessive workload for the accounts payable team. Key challenges included:
- Manual effort in matching invoices with PO line items.
- High volume of supplier follow-ups due to processing delays.
- Inter-Company Transfers (ICTs) requiring cost allocation to sister concerns based on PO details.
- Complex reconciliation, increasing the risk of errors and inefficiencies.
- Solution: AI-Driven Invoice Processing with Agentic Automation
We deployed an Agentic AI framework leveraging OCR, GenAI, RPA and our proprietary algorithms to streamline invoice processing.
- AI-Powered Document Classification – Automatically classifies and splits invoices from multi-document files.
- Smart Invoice-PO Matching – Ensures accurate reconciliation, even for partial invoices, reducing discrepancies and processing delays.
- Automated Inter-Company Transfers (ICTs) – Allocates invoices to sister concerns based on PO details for accurate financial postings.
- Workflow Automation – Handles approvals and manual inputs before BOT execution.
- Oracle Integration – Automates data entry and final payment confirmations.
- Diverse Format Compatibility – Supports multiple invoice types, vendor formats, and enterprise system integrations.
Business Impact & Outcomes
- 85% reduction in manual intervention for invoice processing.
- Processing time reduced from 20-25 days to 6-8 days, even for complex cases.
- Seamless invoice-PO matching, minimizing discrepancies and approval delays.
- Automated ICT allocation, ensuring accurate financial reconciliation.
- Enhanced audit trails for improved visibility into pending and processed invoices.
- Improved invoice aging tracking, helping finance teams identify and resolve delays.
- Stronger supplier relationships through faster processing and fewer manual interventions.
With AI-driven automation, the client achieved faster, more accurate, and scalable invoice processing, significantly improving efficiency and financial operations.
Effortless Document Management with Automated Indexing
Even in a digital-first world, organizations deal with an overwhelming number of documents. Without proper management, digital files can become disorganized and difficult to navigate. Document Indexing is the process of structuring and categorizing documents by assigning keywords or metadata, making information retrieval faster and more accurate. Automating this process enhances efficiency, reduces errors, and saves valuable time.
Use Case: Contract Indexing
In contract management, reviewing documents and extracting key details—such as parties, dates, clauses, obligations, and provisions—is a tedious and time-consuming task. This effort must be repeated every time a contract is updated, amended, or renewed, adding to the complexity.
Our AI-Powered Solution
- LLM-Powered Text Analysis – Utilizing advanced AI models like ChatGPT, we extract meaningful data from contract documents, creating a structured and searchable database of key terms, clauses, and provisions.
- Automation with RPA BOTs – Extracted metadata is processed and stored in organization-specific databases or systems, ensuring seamless retrieval and reference.
Key Benefits
- Faster Document Retrieval – Quickly locate critical contract details.
- Eliminates Manual Effort – Automates the entire indexing process.
- Scalability & Accuracy – Handles large volumes of contracts with precision.
- Seamless Integration – Works with existing enterprise systems.
With our AI-driven contract indexing solution, organizations can streamline contract management, enhance compliance, and ensure effortless access to key information.
